Developing a Workplace Accomodation Policy
Canadian Human Rights Commission
This resource, developed by the Canadian Human Rights Commission, includes a drafted template of a workplace accommodation policy to help employers seeking to develop a policy for their organization.
The template includes the following sections:
- Policy Statement – Organizational commitment to intersectional inclusion, respect, dignity, and equal opportunity
- Application – Who the policy applies to and what aspects of employment
- Definitions – Definitions of relevant language (e.g. accommodation, undue hardship)
- Responsibilities and Expectations – The responsibilities of the organization, supervisors, and employees or job applicants (e.g. the organization is responsible for providing individual accommodation to the point of undue hardship; supervisors are responsible for dealing with requests for accommodation in a timely, confidential, and sensitive manner; and employees are responsible for helping to identify potential accommodation options)
- Procedures for Accommodation – The step-by-step process for employees or job applicants of claiming an accommodation and the supervisor’s process of meeting the duty to accommodate
- Appeals – What employees or job applicants can do if they are not satisfied with the offered accommodation
- Privacy and Confidentiality – Statement of confidentiality regarding requests for accommodation
- Review – Assignment of responsibility/accountability to review the accommodation procedures annually
- Enquiries – Contact information in case of questions or concerns
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